Use this if you just want to send a link to somebody who already has access.

People with existing access can be used by people who already have access to the document or folder.People in The University of Alabama with the link gives anyone within the organization who has the link access to the file, whether they receive it directly from you or forwarded from someone else.This may include people outside of your organization. Anyone with the link gives access to anyone who receives this link, whether they receive it directly from you or forwarded from someone else.People you specify can edit allows the people you share the file with to make changes to the document, download the document, and share the document with others.

To do this you must uncheck the “Allow editing” option.

You have the option to block downloads.

This option does not allow the user to make changes to the document, just view and download.

People you specify can view is the default settings for sharing files in OneDrive.

In the OneDrive Online Documents file list, right click an existing file or folder, and select Share.

In the OneDrive Online Documents file list, click the checkmark next to an existing file or folder, and select the Share button in the screens top menu.

When creating or editing a document online, click the Share button on the top right of the screen.

With the document open in the Microsoft application (ex: Word, PowerPoint, Excel), click the File button from the top bar, select Share from the left hand bar, and the top option, “Share with People”, should be selected.

There are multiple ways to initiate sharing in OneDrive. All O365 data, including OneDrive, is stored on US-based servers. Sensitive data, including HIPAA data can be stored in OneDrive. Because of this high storage amount, OneDrive is a good solution for archiving files. Students, faculty and staff can store up to 5TB of data in Microsoft OneDrive, and each Microsoft Team also receives 5 TB of shared storage. This reflects your UA enterprise account.

Note – when accessing files on the web, you’ll notice the file name begins with bama365-my.sharepoint. If you make a change to a file in one place, the change is reflected anywhere you use OneDrive. With OneDrive installed, users can sync files between a computer and the cloud, securing access to files from anywhere – your computer, your mobile device, and even through the OneDrive website.

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